Module "WORD Roundtrip"

September 28, 2020|Yuliia Pnivchuk

We call Word Roundtrip an intelligent comparison feature, not only because it allows a user to compare SD and Word documents, but also to merge changes made in Word into SD, preserving the complete document and comment history in SD.

Involving stakeholders in the voting process can not always guarantee that all contributors can or will work with SMASHDOCs. That's why we developed Word Roundtrip.

Despite the complexity of the feature, its ease of use allows the individual user to make all the desired changes in the usual way in the Word document. You can then compare this Word document with the existing SD document and evaluate the changes in the comparison report.

Intelligent comparison process at one glance:

  • select the new option "Compare" in a SMASHDOCs document.

Button "Compare" highlighted in the document options menu

  • select documents for comparison by either
  • dragging and dropping a Word or sdox file in the dialogue or
  • searching a sdox or Word document on his computer or

Dialogue to define sdox and Word files for comparison

  • searching a SMASHDOC document in his SMASHDOCs app

Dialogue to search for documents in user's SMASHDOCs app

Pre-selected documents are shown in a list. A user can change the order in that list or delete a pre-selected document from this list before he starts the comparison process.

List of documents to be compared

A user can also cancel the process by clicking on the "X" button (in the right upper corner). In this case, all files the were chosen for comparison will be deleted, so the list is empty when the user starts the comparison process again.

Comparison report

After clicking on the "Compare" button, the comparison report will be displayed. It examines two documents and informs the user of the similarities and differences between them. Hence, not only are all the gaps being respectively highlighted, SMASHDOCs automatically scrolls to the first change in the comparison report.

The user is now able to understand changes to the following types of information:

  • Text sections
  • Images and image captions
  • Tables and table captions
  • Footnotes
  • Weblinks - if the URL is not the same as the label and the URL has been changed
  • Comments
  • Cross-references
  • Side notes
  • Index entries
  • Change of inline and paragraph styles
  • Change of numbering level to a text section

Exemplary presentation of a comparison report:

Comparison report for 2 documents in 2-columns view

For the "Merge" button to be shown in the comparison report, the document in SMASHDOCs has to be in the review state. Then you can click on the "Merge all" button in the right upper corner to merge all the suggested changes into the main document. If you only want to accept some of the suggested changes, then click on the "Merge" button near the relevant sections.

Merge button highlighted in the comparison report

In case you compare three and more documents, the "Merge all" button appears next to each child document. Once you click on it, all changes from the document will be implemented into the first "master" document.

Comparison report of three documents highlighted

As a result, you will get the SMASHDOC, where all merged changes become unseen and should be decided upon.

Pending changes highlighted in the document after the merge