Module "Cleanup routines"

May 14, 2021

1General

Cleanup routines are a complex of operations to make your document look professional and coherent with just one click. In cases where many contributors work on the draft and no specific rules are set for the formatting, cleanup rules come in handy. It is effortless to convert the wrong quotes to the standard quotes to avoid inconsistency if set by different users, delete page breaks throughout the whole document, etc.

The functionality includes an individually set number of predefined cleanup routines that can be run separately or all at once throughout the whole document incl tables. Please note that routines inapplicable in tables will be automatically skipped.

In SMASHDOCs cleanup routines can be applied in two cases:

1.Before importing the WORD file

2.In the existent SMASHDOC

2Required right for performing cleanup routines

To be able to perform the function "Cleanup routines" user should get the required permission. This permission can be enabled/disabled during inviting user on the document and also in user management during the work on the document.

The right "Cleanup routines" in user management highlighted

If permission is disabled, “Cleanup routines” option in the document is not available for this user.

3The list of applicable cleanup routines

In the document such cleanup routines can be applied:

Remove all blank lines

Delete unnecessary spaces

Convert (wrong) quotes (single+double) to French (single+double) quotes

German („“; ‚‘)

English (“”; ‘’)

French («»; ‹›)

Swiss (»«; ›‹)

Change image numbering

On

Off

Change table numbering

On

Off

Change formula numbering

On

Off

Delete page breaks

Delete empty lines after headlines

Delete empty lines before headlines

Insert fixed values

Remove hyperlinks

Three points in ellipse

Delete all spaces at the beginning of a paragraph

Delete all spaces at the end of a paragraph

Hyphens in dashes

French punctuation

Convert manual counting in headings to automatic counting

Replace multiple consecutive blank lines with one blank line

Change XRefs content/caption

On

Off

Remove landscapes

Remove portrait

All cleanup routines can be configured in the system according to the customer specifications.

4Cleanup routines before importing a Word-document

To apply cleanup routines before importing the Word document, select them before choosing/dragging the file itself.

Button "Apply cleanup routines" highlighted during the WORD import

The full list of available cleanup routines by WORD Import highlighted

5Cleanup routines in the existent SMASHDOC

To apply cleanup routines in the existent SMASHDOC, go to the Tab "Search" and choose the "Cleanup routines". After selecting several or all routines, click on the "Run" button for the chosen actions be executed in the document.

Cleanup routines under the "Search" tab highlighted

Let`s have a closer look at certain cleanup routines and the difference they make in the document's layout:

Delete unnecessary spaces

As it was:

Unnecessary spaces highlighted in the WORD document

As it became:

Replace multiple consecutive blank lines with one blank line

As it was:

Multiple consecutive lines highlighted in WORD document

As it became:

Convert (wrong) quotes (single + double) to French (single + double) qoutes

As it was:

As it became:

Delete page breaks

As it was:

As it became:

Note: the results of running cleanup routines are not logged as changes and thus cannot be tracked.